Free Printables for Contractors
Every printable here is free. Print as many copies as you need for your own business.
These are general record-keeping tools that work in any state. They are not legal or tax advice. Rules vary by state and city, so check your local requirements.
Billing and getting paid
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Contractor Invoice
A fill-in invoice for labor, materials, payments received and balance due.
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Job Estimate / Bid Sheet
Price a job line by line before you start, with a spot for customer sign-off.
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Change Order Form
Put extra work, cost and schedule changes in writing and get them signed before you do them.
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Paid Receipt
Simple fill-in receipts, 3 per page, to hand customers when they pay.
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On the job
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Work Order Form
One task on one page: what, where, who, when, and signed when done.
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Punch List
Room-by-room list of finish-up items to close out a job.
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Daily Job Log
Crew, weather, work done, deliveries, delays and notes for each day on site.
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Material and Supply List
What to buy, how much, where from and what it cost.
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Client Walkthrough Checklist
Walk the job with the customer at the start and at the finish.
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Crew and safety
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Weekly Time Sheet
Hours per worker per day, by job.
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Job Site Safety Checklist
A general daily walk-around safety check.
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Safety Talk Sign-In Sheet
Topic, date and crew signatures for short safety meetings.
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Business records
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Mileage Log
Track business miles by date, trip and purpose.
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Business Expense Tracker
Log spending by date, job and category.
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Tool Inventory
List your tools with brand, model, serial number and who has them.
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