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Free Tool Inventory Template

Your tools are a big part of your business. A tool inventory lists what you own, with the details you'd need if something goes missing.

Page two adds a simple check-out log, so you always know who has what.

Free 2-page PDF · US Letter

Preview of the Tool Inventory printable, page 1 of 2
Preview of the Tool Inventory printable, page 2 of 2

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Download the Tool Inventory (PDF)

Opens in a new tab. Print it, or save it to fill in on your computer.

Who it's for

Contractors, tradespeople and small crews with tools spread across trucks, trailers and job sites.

How to use it

  1. Add your business details and the date you updated the list.
  2. List each tool with its brand, model and serial number.
  3. Add the date you bought it and what it cost, if you know.
  4. Write where it's kept or who has it.
  5. Take a photo of each tool and its serial number, then check Photo.
  6. Use the check-out log on page two when you lend a tool, and update the list a few times a year.

What's included (2 pages)

  • Page 1: date updated and your business name / logo box
  • Page 1: tool table with 27 rows: Tool, Brand, Model, Serial #, Date bought, Cost, Where kept / who has it, Photo checkbox
  • Page 2: 12 more rows in the same tool table
  • Page 2: checked out log with 10 rows: Tool, Checked out to, Date out, Date back, Initials

Good to know

An up-to-date list with serial numbers and photos can help with insurance claims or police reports if tools are stolen.

Related printables

This printable is a general record-keeping tool, not legal or tax advice. Rules vary by state and city, so check your local requirements.