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Free Contractor Invoice Template

A clear invoice helps you get paid faster. This free contractor invoice has room for every line of labor and materials, plus deposits already paid and the balance still due.

Fill it in by hand at the end of the job, or type into the PDF on your computer, then hand or send it to your customer.

Free 1-page PDF · US Letter

Preview of the Contractor Invoice printable, page 1 of 1

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Who it's for

Any independent contractor or small crew that bills customers directly: general contractors, handymen, electricians, plumbers, HVAC techs, painters, roofers and remodelers.

How to use it

  1. Add your business name, phone, email and license number (if you have one) in the box at the top.
  2. Fill in the invoice number, invoice date and due date.
  3. Write the customer's billing details, the job address and a short job description.
  4. List each line of work or materials with quantity, unit, rate and amount.
  5. Add up the subtotal, tax, other charges and total, then subtract any payments or deposits to get the balance due.
  6. Check the payment methods you accept, add your payment terms, and keep a copy for your records.

What's included (1 page)

  • Your business name / logo box (business name, phone, email, license #)
  • Invoice #, invoice date and due date
  • Bill to: customer name, address, phone and email
  • Job address and job description
  • Work and materials table with 12 rows: Description, Qty, Unit, Rate, Amount
  • Totals: Subtotal, Tax, Other charges, Total, Payments / deposits received, Balance due
  • Payment methods accepted checkboxes: Cash, Check, Card, Online, Other
  • Payment terms line, notes lines and a thank-you line

Good to know

What an invoice must show, and whether sales tax applies to labor or materials, can vary by state and city. Check your local requirements.

Related printables

This printable is a general record-keeping tool, not legal or tax advice. Rules vary by state and city, so check your local requirements.